Last updated October 8, 2026
Intelligent Document Processing
Scope a document-to-system workflow with field validation, exception review and an auditable delivery record.
- Operations teams moving document fields into a business system
- Product teams adding document intake and an exception review process
- Healthcare teams connecting clinic documents and patient records to a knowledge base with physician review
- 25+ AI projects delivered
- 90+ engineers
- 107 Clutch reviews
Practice led by Dmytro Nasyrov
Founder and CTO
23+ years in custom software development. Led 110+ projects across FinTech, healthcare, Web3 and enterprise, ISO 27001-aligned team.
Document extraction with a review path
A document workflow connects extraction to the people who review its output and the system that uses it. Define the required fields and review responsibilities before selecting a parser, OCR or a model-assisted step.
Medical Document Processing Platform
Pharos developed a white-label clinic document management system with an embedded AI assistant. It is in use at three clinics. The system extracts data from clinic documents and creates documents separate from patient records. It links patient records to those documents and scientific medical articles by patients' clinical diagnoses, building a knowledge base to assist physicians.
The assistant searches scientific medical articles and clusters data. Physicians employed by each clinic review the extracted data and linked information. The project name is anonymized under NDA.
For a new workflow, begin with a document family and representative samples. A fixed form may need a parser or OCR. Variable layouts may need a model-assisted step. Compare approaches on the same samples before committing to a processing architecture.
- A processing workflow does not determine the legal validity of a document or replace decisions reserved for the client.
- Historical accuracy, savings and invoice-processing delivery claims require a confirmed project and evaluation evidence.
- Unseen languages and document families are assessed separately from the approved acceptance dataset.
Inputs and responsibilities for discovery
- Document scope: A named document family, expected languages, required fields and representative variations.
- Receiving system: An API or import contract with a test environment and an owner who can approve the destination values.
- Review policy: Field-level validation rules, escalation roles and a decision on which cases require manual approval.
- Proposal: A workflow specification, acceptance dataset and scoped implementation estimate. No accuracy percentage is assumed before evaluation.
Fixed extraction or model-assisted processing?
Evaluate both on the same documents. A model is a candidate component, rather than the default answer to every input.
| Factor | Fixed parser or OCR workflow | Model-assisted extraction |
|---|---|---|
| Input structure | Known fields and layouts with controlled variation. | Variable layouts or prose that requires interpretation. |
| Validation | Explicit patterns and schema rules reject incompatible values. | Apply the same business rules after model output; fluency is not evidence of correctness. |
| Change handling | Update a rule or template and rerun affected examples. | Version the model or prompt and compare against a retained evaluation set. |
| Exception path | Route missing fields and unsupported layouts to review. | Review unsupported or inconsistent answers before they reach the receiving system. |
Illustrative document acceptance checks
A review record can follow document_id -> field -> source_evidence -> validation_result -> reviewer_decision -> destination_receipt. This describes a sample artifact to agree during discovery, not a delivered client result.
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Dataset and labels
Retain representative samples and expected field values. Separate development examples from acceptance samples. Record layouts and languages the scope does not cover.
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Field correctness
Check required fields against the expected values and their source evidence. Report missing and incorrect fields separately. Define critical-field thresholds with the business owner.
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Review and correction
Send rejected outputs to a review queue. Verify access permissions and correction history. Prevent a rejected field from being exported before the authorized decision.
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Delivery and recovery
Simulate duplicate uploads and a failed destination request. Verify that retries do not create duplicate records. Reconcile the document status with the destination receipt.
Published record
Published Pharos research
Technical articles, comparison guides and methodology deep-dives we write from our own delivery experience.
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Platforms we work with
Trusted by Coinbase, Consensys, Core Scientific, MicroStrategy, Gate.io and 10+ more Web3 and enterprise platforms
16+ partnersOur 16 technology partners include:
- Consensys
- Gate Io
- Coinbase
- Ludo
- Core Scientific
- Debut Infotech
- Axoni
- Alchemy
- Starkware
- Mara Holdings
- MicroStrategy
- Nubank
- Okx
- Uniswap
- Riot
- Leeway Hertz
- Consensys
- Gate Io
- Coinbase
- Ludo
- Core Scientific
- Debut Infotech
- Axoni
- Alchemy
- Starkware
- Mara Holdings
- MicroStrategy
- Nubank
- Okx
- Uniswap
- Riot
- Leeway Hertz
Work packages for a document workflow
About the founder and CTO
Founder and CTO Pharos Production
I design and build reliable software solutions - from lightweight apps to high-load distributed systems and blockchain platforms.
PhD in Artificial Intelligence, MSc in Computer Science (with honors), MSc in Electronics & Precision Mechanics.
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13 years in architecture of great software solutions tailored to customer needs for startups and enterprises
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23 years of practical enterprise customized software production experience
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Lecturer at the National Kyiv Polytechnic University
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Doctor of Philosophy in Artificial Intelligence
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Master's degree in Computer Science, completed with excellence
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Master's degree in Electronics and precision mechanics engineering
Choose your project scope
Pharos Production scopes engagements in three tiers, Workflow discovery, Bounded pilot and Workflow integration, with budgets tailored to scope and complexity.
Workflow discovery
Define the document family and receiving contract. Produce an acceptance dataset and a pilot specification. Best for: A document task with unresolved processing requirements.
Bounded pilot
Evaluate the agreed extraction approaches on representative samples and inspect the exception path. Best for: An approved scope with available sample documents.
Workflow integration
Implement approved processing and review steps. Complete downstream delivery and recovery tests before handover. Best for: An evaluated pilot with an approved receiving contract.
Prices vary based on project scope, complexity, timeline and requirements. Contact us for a personalized estimate.
Interaction models for staff augmentation, dedicated teams and outsourcing
Request staff augmentation
Need extra hands on your software project? Our developers can jump in at any stage - from architecture to auditing - and integrate seamlessly with your team to fill any technical gaps.
Hire dedicated experts
Whether you're building from scratch or scaling fast, our engineers are ready to step in. You stay in control, and we handle the code.
Outsource your project
From first line to final audit, we handle the entire development process. We will deliver secure, production-ready software, while you can focus on your business.
Technologies, tools and frameworks we use
Our engineers work with 45+ ai technologies - chosen for production reliability and performance.
AI and Machine Learning
LLM Providers 8
AI Frameworks 15
Vector Databases 7
MLOps and Infrastructure 11
AI Agent Tools 4
Partnerships and awards
Recognized on Clutch, GoodFirms and The Manifest for software engineering excellence
65+ industry awards
An approach to the development cycle
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Team Assembly
Our company starts and assembles an entire project specialists with the perfect blend of skills and experience to start the work.
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MVP
We'll design, build and launch your MVP, ensuring it meets the core requirements of your software solution.
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Production
We'll create a complete software solution that is custom-made to meet your exact specifications.
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Continuous Support
Our company will be right there with you, keeping your software solution running smoothly, fixing issues and rolling out updates.
Questions to settle before implementation
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Do we have to send production documents during the first discussion?
No. Describe the document family and required fields first. Use redacted or synthetic examples for the initial assessment.
The client defines the handling rules before sharing sensitive records or granting access.
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How should a pilot be compared with the current process?
Use the same acceptance sample and record the current handling method. Compare correctness at the field level and identify exceptions requiring human work.
Any time or cost comparison needs an agreed measurement method rather than a projected percentage.
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Can a document be corrected after it reaches another system?
That depends on the receiving API and the business process. Discovery identifies whether a correction updates the original record, creates a new version or requires manual action.
The integration tests that agreed behavior.
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Does this include general identity verification?
An identity workflow has its own provider decisions and policy responsibilities. Use the KYC service for that scope.
Document extraction can be a component of onboarding, but it does not by itself constitute an identity or compliance decision.
Begin with a document family
Define the fields and the system that consumes them. The first deliverable is a scoped workflow and an acceptance method. Existing platform automation remains available through AI automation.
Describe your document workflow
Share the document family, destination system and current exception process. Keep confidential records out of the initial inquiry.
What happens next?
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Contact us
Contact us today to discuss your project. We're ready to review your request promptly and guide you on the best next steps for collaboration
Same day -
NDA
We're committed to keeping your information confidential, so we'll sign a Non-Disclosure Agreement
1 day -
Plan the Goals
After we chat about your goals and needs, we'll craft a comprehensive proposal detailing the project scope, team, timeline and budget
3-5 days -
Finalize the Details
Let's connect on Google Meet to go through the proposal and confirm all the details together!
1-2 days -
Sign the Contract
As soon as the contract is signed, our dedicated team will jump into action on your project!
Same day
Our offices
Headquarters in Las Vegas, Nevada. Engineering office in Kyiv, Ukraine.
We also work with clients through dedicated local teams in Las Vegas, New York and San Francisco.